How To Highlight Text In Word 2016 For Mac

• How To Highlight Text In Mac Mail
• How To Highlight Text In Indesign
• How To Highlight Text In Word

If you are using Mac, simply highlight paragraph and choose format > paragraph and enter.5 in the indention area. Note: The instructions COM Librarian found online state to highlight the text, access the paragraph menu using the Format menu at the top of the screen, select Indents and Spacing, click Special, select Hanging, make sure the indentation is.5, and hit OK. Select Word Count from the Customize Status Bar options to display the word count. Word Count in Word for Mac Word for Mac 2011 displays the word count a little differently from the PC versions of Word. Being able to select text in Word 2016 is mandatory, even for the absolute beginner. Whenever you select text in Word, the text appears highlighted, as shown below. Selecting text is easy and done in three easy steps. Move the cursor to the beginning of the text that you want to select. Click and hold in the left button on your mouse.

From time to time, a new feature comes along that has the unique distinction of being both a curse and a blessing. The way Microsoft Word 2016 handles text and paragraph selection is one of those features. Fortunately, you can decide how you want Word to handle both of these actions.

To highlight multiple chunks of text, double-click the Text Highlight button. The mouse pointer stays in highlighting mode until you click the Text Highlight button again or press the Esc key. To highlight a block of text, mark the block and then click the Highlight button that appears on the mini toolbar. In Word 2010 to 2016 you'll see an extra item on the menu, right at the bottom: Click Select All from the menu to highlight an entire document. To get rid of highlighted text, click anywhere in your document with your left mouse button. From selecting part of webpage or text in a document, to identifying a command in Terminal, to clicking on a file on your Mac desktop, OS X uses a color to highlight and denote the user’s selection.

Changing the Word Selection Setting

By default, Word automatically selects an entire word when only part of it is highlighted. It can save you some time and prevent you from leaving part of a word when you intended to delete it entirely. However, it can become cumbersome when you wish to select only parts of words.

To change this setting, follow these steps:

1. Click the File file tab at the top.

2. In the left bar, click Options.

3. In the Word Options window, click Advanced in the left menu.

4. In the Editing options section, check (or uncheck) the When selecting, automatically select entire word option.

5. Click OK.

Changing the Paragraph Selection Setting

When selecting paragraphs, Word also selects the paragraph's formatting attributes in addition to text by default. However, you may not want these additional attributes associated with the text you have selected.

How To Highlight Text In Mac Mail

You can disable (or enable) this feature by following these steps in Word 2016:

1. Click the File file tab at the top.

2. In the left bar, click Options.

3. In the Word Options window, click Advanced in the left menu.

4. In the Editing options section, check (or uncheck) the Use smart paragraph selection option.

5. Click OK.

You can display paragraph breaks and other formatting marks in your text that would be included in a selection by clicking the Home tab, and under the Paragraph section, click the Show/Hide symbol (it appears as a paragraph symbol, which looks a little like a backward P).

Word: Repeating text within a document

January 3, 2011

Scenario

You have some text in a Word document that you’d like to repeat later in that document. You don’t want to write it twice (or more), and you’d rather not copy/paste it from the other location as that means that you’ll have to remember to maintain it in both places if there are changes. If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either.

Of course, it would be nice if you could use a tool designed to deal with this sort of single sourcing (such as Author-it), but you’re stuck with Word.

How To Highlight Text In Indesign

Solution

Bookmarks!

You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second (or third) instance of that text.

Here’s how:

1. Select the block of text you want to repeat later in the document. This text can be a phrase, one or more paragraphs, a bulleted list, a table, etc.
2. Insert a bookmark for the selected text (Word 2007 and later: Insert tab > Bookmark).
3. Give the bookmark a meaningful name, click Add, then click OK.
4. Go to the place in the document where you want to re-use the selected text.
5. Insert a cross-reference (Word 2007 and later: References tab > Cross-reference).
6. Select Bookmark as the Reference Type, and Bookmark Text as the Insert option.
7. Select the bookmark name you added in Step 3, then click Insert.
8. Whenever you change any text in the original list, just click inside the other list, then press F9 to update it (or Ctrl+A then F9 to update ALL fields in the document).

Optional

In some situations, you might want to repeat a block of text in a document, but when the document’s finished, you might want to break the link between the two.

For example, a colleague had a PPE (personal protective equipment) list near the beginning of her document that she needed to repeat in the main procedure table. Once all the reviews were completed and the document signed off, the procedure table was to be split from the main document into a new document of its own. So she needed to break the link between the original PPE list and the one in the procedure.

To break the link:

How To Highlight Text In Word

1. Select the field that contains the re-used text.
2. Press Ctrl+Shift+F9.

[Links last checked January 2011]